Privacy Policy
Privacy Policy
PRIVACY POLICY
Effective Date: 02/10/2026
Last Updated: 02/10/2026
This Privacy Policy describes how Rooted Impressions (“we,” “us,” “our”) collects, uses, and shares information when you visit or interact with our website www.rootedimpreessions.org (the “Site”), contact us, book services, or otherwise engage with us (collectively, the “Services”).
1. Information We Collect
We may collect the following categories of information:
A) Information you provide to us
Contact details (name, email address, phone number, business name)
Booking and inquiry details (session type, preferred dates/times, location, notes)
Payment-related information (if you purchase services; note that payment processing may be handled by a third-party processor—see Section 4)
Communications (messages you send to us by form, email, text, or social media)
B) Information collected automatically
When you use the Site, we (and our service providers) may automatically collect:
IP address, device identifiers, browser type, operating system
Pages viewed, links clicked, time spent, referring/exit pages
Approximate location derived from IP address
This is commonly collected through cookies, pixels, and similar technologies.
2. How We Use Information
We use information to:
Provide and manage our Services (respond to inquiries, schedule sessions, deliver galleries)
Process payments and invoices
Communicate with you about bookings, updates, and support
Improve our Site, marketing, and customer experience
Protect our business (fraud prevention, security, legal compliance)
3. How We Share Information
We may share information:
With service providers who help us run our business (website hosting, analytics, scheduling, email, payment processing, client gallery delivery)
For legal reasons (to comply with law, enforce our agreements, protect rights/safety)
In connection with business transfers (e.g., merger, acquisition, sale of assets)
We do not sell personal information in exchange for money. If we ever engage in “sharing” as defined under California privacy law for cross-context behavioral advertising, we will provide appropriate opt-out rights as required.
4. Third-Party Services
Our Site may use third-party tools such as:
Analytics (example: Google Analytics)
Scheduling/booking platforms (example: Calendly, HoneyBook, etc.)
Payment processors (example: Stripe, Square, PayPal)
Embedded content and social media features
These third parties may collect information directly from your browser or device through cookies/pixels. Their use of your information is governed by their own privacy policies.
5. Cookies and Similar Technologies
We use cookies and similar technologies to operate the Site, understand usage, and improve performance. You can control cookies through your browser settings and may be able to limit certain tracking by adjusting your device or browser preferences.
6. Do Not Track Signals and Cross-Site Tracking (CalOPPA)
Some browsers offer “Do Not Track” (DNT) signals. Because there is no universally accepted standard for DNT, our Site does not currently respond to DNT signals in a uniform way. We may allow third parties (such as analytics providers) to collect information about your online activities over time and across different websites when you use our Site.
7. Your Choices
You may:
Request access, correction, or deletion of certain information we maintain (where applicable)
Opt out of marketing emails by using the unsubscribe link (if present) or contacting us
Disable cookies via browser settings (note: some Site features may not function properly)
8. California Privacy Rights (CCPA/CPRA Notice — If Applicable)
If we are subject to the California Consumer Privacy Act as amended by the California Privacy Rights Act (“CCPA/CPRA”), California residents may have rights such as:
Right to know/access the personal information collected, used, disclosed
Right to delete personal information (with certain exceptions)
Right to correct inaccurate personal information
Right to opt out of “sale” or “sharing” (as defined by law)
Right to limit use/disclosure of sensitive personal information (if applicable)
To submit a request, contact us at: [email protected]. We may need to verify your request. We will not discriminate against you for exercising your privacy rights.
Note: Many small businesses are not subject to CCPA/CPRA unless they meet specific thresholds. If you’re unsure, ask your attorney to confirm applicability for your business.
9. Data Retention
We retain information as long as reasonably necessary to provide Services, maintain business records, comply with legal obligations, resolve disputes, and enforce agreements.
10. Security
We take reasonable measures to protect information, but no method of transmission or storage is 100% secure.
11. Children’s Privacy
Our Site is not intended for children under 13, and we do not knowingly collect personal information from children under 13.
12. Changes to This Policy
We may update this Privacy Policy from time to time. We will post the updated version on this page and revise the Effective Date above. CalOPPA requires an effective date and posting changes.
13. Contact Us
ROOTED IMPRESSIONS PHOTOGRAPHY
Email: [email protected]
TERMS & CONDITIONS
Terms & Conditions
TERMS AND CONDITIONS
Effective Date: 02/10/2026
These Terms and Conditions (“Terms”) govern your use of WWW.ROOTEDIMPRESSIONS.ORG (the “Site”) and any photography services, membership plans, or related products/services provided by ROOTED IMPRESSIONS PHOTOGRAPHY (“we,” “us,” “our”). By using the Site or purchasing our services, you agree to these Terms.
1. Services
We provide photography services including (but not limited to) brand photography, headshots, product imagery, office/team photography, event coverage, and select lifestyle/family sessions. Specific deliverables, session details, timelines, and pricing will be described in your invoice, booking proposal, or written agreement.
2. Booking, Payments, and Fees
A booking is not confirmed until you receive written confirmation from us and any required deposit/payment is received.
Prices are listed in U.S. dollars.
You authorize us (and our payment processor) to charge the payment method you provide for approved charges.
3. Membership Plans and Auto-Renewal (California Automatic Renewal Law)
If you enroll in an ongoing plan (monthly or quarterly membership), you agree to the following automatic renewal / continuous service terms, provided in a clear and conspicuous manner before purchase as required by California law.
A) Plans and billing
Brand Authority: $299/month; includes one 60-minute Content Update Session monthly and one 2-hour Annual Brand Refresh Shoot every 12 months.
Brand Consistency: $149/month; includes one 90-minute Content Update Session every 90 days and one 60-minute Annual Branding Shoot every 12 months.
Content Essentials: $75/month; includes one 45-minute Content Update Session every 90 days.
Billing occurs on a recurring basis (monthly) until canceled according to the cancellation terms below.
B) Express affirmative consent
By checking the enrollment box / completing checkout / signing your agreement, you provide express affirmative consent to the automatic renewal/continuous service terms and to recurring charges. We maintain records of consent as required.
C) How to cancel
You may cancel by emailing [email protected] with the subject line “Cancel Membership.” Cancellation becomes effective at the end of the then-current billing period unless otherwise required by law or stated in your plan details.
D) Changes to plans or pricing
We may update plan features or pricing with advance notice as required by law. If a change affects your billing, we will provide notice before the change takes effect.
4. Rescheduling, No-Shows, and Late Arrivals
Rescheduling: Requests must be made at least [72] hours before the session start time.
Late arrivals: Your session time may be reduced if you arrive late.
No-shows: No-shows may be treated as a completed session and may forfeit fees/credits.
5. Deliverables, Editing Style, and Turnaround
Our services include professional editing consistent with our style. We do not provide raw files unless explicitly agreed in writing.
Delivery timelines: typical turnaround is 3 WEEKS after your session (unless otherwise stated).
You are responsible for reviewing delivered images promptly and notifying us of any issues within [7] days.
6. Intellectual Property and License to Use Photos
A) Our ownership
Unless otherwise agreed in writing, we retain the copyright to all photographs.
B) Your license
Upon full payment, we grant you a non-exclusive license to use your delivered images for your business marketing, website, social media, and promotional use.
You may not sell, sublicense, or transfer images to third parties (e.g., vendors) for their own use without our written permission.
C) Our promotional use
Unless you opt out in writing, you grant us permission to use select images for our portfolio, website, social media, and marketing. You may opt out by emailing WWW.ROOTEDIMPRESSIONS.ORG before your session.
7. Client Responsibilities
You agree to:
Obtain permissions from anyone you want photographed (staff, models)
Secure location access and permits if needed
Ensure products/space are camera-ready
Provide accurate information and timely approvals
8. Cancellations and Refunds (Non-Membership Services)
Policies vary by service type and will be stated in your booking confirmation or invoice. Unless otherwise stated:
Deposits may be non-refundable to reserve dates and prep time.
If we must cancel due to circumstances beyond our control, our liability is limited to rescheduling or refunding amounts paid for the affected service.
9. Limitation of Liability
To the fullest extent permitted by law, we are not liable for indirect, incidental, special, consequential, or punitive damages. Our total liability for any claim related to services is limited to the amount you paid us for the service giving rise to the claim.
10. Dispute Resolution
Option you can choose (recommended):
Any dispute arising from these Terms will be resolved through good-faith negotiation first. If unresolved, the parties agree to [mediation/arbitration] in SHASTA, California, unless prohibited by law.
11. Governing Law
These Terms are governed by the laws of the State of California, without regard to conflict of laws rules.
12. Privacy
Your use of the Site is also subject to our Privacy Policy.
13. Contact
ROOTED IMPRESSIONS PHOTOGRAPHY
Email: [email protected]